إعلان توظيف

UNDP

Programme Assistant, Rule of Law and Access to Justice - Gaza

: Background

The United Nations Development Programme/Programme of Assistance to the Palestinian People (UNDP/PAPP) is launching a multi-year Rule of Law and Access to Justice programme in Gaza Strip and West bank
Under the overall guidance of the Chief Technical Advisor (CTA)/Programme Manager and direct supervision of the Deputy Programme Manager/Gaza Coordinator & Access to Justice Advisor based in Gaza, the Programme Assistant will provide programme support services, ensuring high quality, accuracy and consistency of work. The Programme Assistant will work in close collaboration with the operations and other programme staff in Jerusalem and West Bank, UNDP/BCPR and UNDP HQ as required to exchange information and support programme delivery

: Description of Responsibilities

Under the direct supervision of the Deputy Programme Manager/Gaza Coordinator & Access to Justice Advisor, the Programme Assistant will be responsible for, but not limited to, the
: following

Provide administration and management support to all staff in Gaza under this programme in their daily tasks. This will include but not limited to: preparation of purchase orders, vouchers and vendors, drafting letters and faxes in English and Arabic, copying, filing, editing, and formatting computer documents, central record keeping, data input and UNDP/PAPP systems follow-up and processing

·    Set up and maintain an organized filing system and establish document control procedures.

·    Ensure prompt compiling, copying and distribution of all programme / activity reports.

·    Liaise with UNDP/PAPP, counterparts and programme staff to facilitate project requirements.

·    Draft and prepare reports reflecting a high standard of English and proficiency in Word and Excel computer applications.

·    Assist with the translation of documents from English to Arabic and vice versa.

·    Assist in the monitoring of schedules and timetables, including plan updates in cooperation with the Deputy Programme Manager.

·    Review incoming operational and financial reports in terms of completeness and formal correctness in cooperation with the Deputy Programme Manager.

·    Maintain and update UNDP reporting schemes and matrices.

·    Draft, edit and distribute minutes when requested.

·    Liaise with the counterparts’ administrative managers on all issues related to the programme.

· Perform relevant duties as assigned


: Competencies

Corporate Competencies

       Demonstrate integrity by modelling the UN values and ethical standards

       Promote the vision, mission, and strategic goals of UNDP

       Display cultural, gender, religion, race, nationality and age sensitivity and adaptability

       Treat all people fairly without favouritism

       Excellent analytical and organizational skills

Functional Competencies

Knowledge Management and Learning

       Promote a knowledge-sharing and learning culture in the UNDP office

       In-depth knowledge on development issues

       Ability to advocate and provide policy advice

       Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

       Ability to lead strategic planning, results-based management and reporting

       Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects

       Strong IT skills, including proficiency in Microsoft Office software and experience with web-based management systems

Management and Leadership

       Focus on impact and result for the client and responds positively to feedback

       Demonstrate team-building skills and shows conflict resolution skills

       Consistently approach work with energy and a positive, constructive attitude

       Demonstrate strong oral and written communication skills

       Build strong relationships with clients and external actors

       Remain calm, in control and good humoured even under pressure

       Demonstrate openness to change and ability to manage complexities

Demonstrates strong oral and written communication skills

       Communicate effectively with staff at all levels of the organization

       Act with tact and diplomacy

       Prove outgoing and comfortable in handling external relations at all levels.

       Build strong relationships with clients and external actors.

       Remain calm, in control and good humoured even under pressure.

       Demonstrate openness to change and ability to manage complexities.

       Demonstrate compelling communication skills and cross-cultural effectiveness.

       Demonstrate excellent political / conflict analysis, experience in bilateral and/or multilateral negotiations, and negotiating and training / facilitation skills.

Possess the ability to convey difficult issues and positions to senior officials, proven political judgment, sensitivity to local cultures

Qualifications :
 
Education :
Secondary Education preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement

 Experience :
 3to 5 years of relevant administrative or program experience in a team environment, including strong organizational and administrative skills

Strong English communication skills (written and oral)

Experience in the usage of computers and software packages (MS Word, Excel, etc.

Knowledge of spreadsheet and database packages, experience in handling of web based management system

Experience with the United Nations is an asset

Knowledge of UNDP’s Atlas system is an asset

Knowledge of UNDP’s rules, regulations and procedures is an asset


Language Requirements :
Fluency in English and Arabic, both written and spoken

UNDP/PAPP is an equal opportunity employer:
applications from men and women will be considered equally

 

23/1/2010