Do you have the dedication, skills, knowledge and experience to help us improve the life of Palestine refugees? The United Nations Relief and Works Agency offers challenging opportunities for professionals interested working in a results-driven and diverse environment. If you are then we would like to hear from you
UNRWA is the United Nations agency responsible for the protection, care and human development of a
population of some 4.6 million Palestine refugees living in the Gaza Strip, the West Bank, Jordan, Lebanon,
and the Syrian Arab Republic. The Agency is committed to assisting Palestine refugees in maintaining a
decent standard of living, acquiring appropriate knowledge and skills, enjoying the fullest possible extent of
human rights, and leading a long and healthy life. UNRWA is by far the largest UN operation in the Middle
East with over 29,000 staff. Most of the staff members are refugees themselves, working directly to benefit
their communities – as teachers, doctors, nurses or social workers.
Administrative Assistant
Location Gaza Field
Type of Appointment Limited Duration Contract (initially for one year)
Deadline for Application 20 January 2010
Vacancy Announcement Number 05-01-2010
Grade 10
Department/Division Procurement
JOB DESCRIPTION
Under the direct supervision of Field Procurement Officer, the incumbent will perform following tasks to
support administrative management of Field Procurement Operations.
MAIN RESPONSIBILITIES
In accordance with Agency policy and procedures, the ideal candidate will:
• Assist the Procurement Management in all administrative tasks;
• Assist in preparation and maintenance of the financial accounts including receipt,; review all financial
statements and reports to ensure accuracy and compliance with finance procedures.
• Receive all the incoming invoices; maintain log and ensure timely forwarding and submission to Finance
Department; Coordinate with the Field Finance Department on financial and budget matters.
• Support the Field Procurement management in HR management related issues; ensures that individual
performance reviews are conducted in timely manner; collates and reports on the collected results.
Maintain staff records, staffing table; leave applications and Department level leave plans.
• Ensure that staff time and attendance is properly recorded, verified and submitted in a timely manner.
• Ensure proper management of office assets, including maintenance of inventory, physical verification of
assets and disposal of assets.
• Ensure adequate level of office supplies and maintain a system for office supplies allocation and
tracking.
• Maintain a central filing system; ensuring consistent use and appropriate archiving of official
administrative, finance, and human resource documents. Maintains up-to-date records of the
Department’s administrative activities and reports
• Assist in management of Tender Box and maintain the schedule of Tender Opening Committee
meetings
• Performs such other duties as may be assigned.
2
PERSONAL & PROFESSIONAL COMPETENCIES
• University degree in Business Administration, Public Administration, Accounting, Commerce or related
field.
• Two years’ experience in administrative work.
• Experience in the usage of computers and MS Office software packages (MS Word, Excel and Access);
experience in handling web-based management systems.
• Fluency in Arabic and English.
CONDITIONS OF SERVICE
• Basic Salary: Monthly basic salary $791.00
• Contract Duration: One year
• Leave: 30 days annual leave
• Other conditions of service and benefits may apply.
• Staff members selected for this position will maintain their current contractual status and will be paid a
project allowance.
EQUIVALENCY
Candidates with an equivalent combination of relevant academic qualifications, professional training and
progressive work experience may also be considered.
GENERAL INFORMATION
UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of
integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent
means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times,
both at work and outside. Only persons who fully and unconditionally commit to these values should consider
applying for UNRWA jobs.
الأونروا هي منظمة تابعة للأمم المتحدة، وهي منظمة تفترض من موظفيها الالتزام بأعلى معايير الاستقامة والحياد والنزاهة. ويشمل ذلك احترام مبادئ حقوق الإنسان
واحترام التنوع وتبني الوسائل غير العنيفة في حل آافة أشكال النزاعات. المتوقع من موظفي الأونروا أن يقوموا بدعم هذه القيم في آافة الأوقات، سواء في أماآن العمل
أم خارجه. إن أولئك الأشخاص الذين يتمتعون بالالتزام الكامل وغير المشروط بهذه القيم هم فقط الذين ينبغي أن يتقدموا بطلباتهم للعمل لدى الأونروا.
Where there are two or more equally qualified candidates, selection preference will normally be given to
internal candidates, Palestine Refugees and candidates of the under-represented gender. An internal
candidate with a temporary-indefinite or fixed-term appointment selected for this post will retain his/her
current contractual status and entitlements in accordance with current letter of appointment and applicable
Area Staff Rules. With their prior agreement, candidates who are approved as suitable for appointment but
are not the selected candidate for this vacancy, will be placed on the Agency’s roster of pre-approved
candidates for a period of up to one year, and may be considered for future vacancies in the same position.
The Agency maintains the discretion to fill future vacancies for this position from the roster without readvertising
the vacancy.
HOW TO APPLY
If you have got the skills and experience required above, and want to make an active and lasting contribution
to improving the lives of Palestine refugees, then register on http://jobs.unrwa.ps by creating a personal
profile and completing the UNRWA Personal History Form. Only applications received through this website
will be considered. Please note that UNRWA only accepts degrees from accredited educational institutions.
Candidates may also be invited to take a technical exam in order further evaluate their qualifications for the
post. Due to a high volume of applications received, only short-listed applicants will be contacted. The United
Nations does not charge a fee at any stage of the recruitment process. The United Nations does not concern
itself with information on bank accounts.